Stop managing HOA violations in spreadsheets.
HOA Vault gives your board one place to log violations, attach evidence, and draft calm, consistent resident notices in under a minute.
- Log violations with address, date, notes, and photo evidence.
- Keep a searchable enforcement history instead of chasing email threads.
- Generate an editable resident notice draft from each logged issue.
Before HOA Vault
Photo on phone, spreadsheet row, email draft, then a follow-up reminder that lives in someone’s inbox.
Inside HOA Vault
One board record with evidence, timeline history, and a live generated notice ready for review.
< 1 minute
Typical time to log the first violation after signup
1 place
Board-facing history for evidence, notes, and resident drafts
20–300 homes
Sweet spot for self-managed boards and small portfolios
How a board gets from observation to notice
HOA Vault keeps the operational flow narrow on purpose so a volunteer board can move quickly without losing audit detail.
Step 1
Capture the issue
Record the address, category, observed date, notes, and any evidence while a board member is still on-site.
Step 2
Keep the property trail
Every entry stays attached to the property timeline so the next follow-up never starts from memory.
Step 3
Send a consistent notice
Draft a calm but enforceable resident notice with language tuned to your board role and preferred tone.
What the first 30 seconds should feel like
Sign up, answer two board preference questions, log a violation, and watch the product generate a draft that already reflects your role and tone.
That is the moment the board stops imagining how the tool might work and starts seeing a real enforcement record take shape.
Board secretary
Track meeting-ready history without rebuilding the same resident summary before every hearing.
HOA president
See what is still open, which homes were contacted, and what evidence supports the next step.
Small community manager
Replace one-off email drafts with a repeatable workflow that still sounds local and human.
Ready to replace the spreadsheet and scattered drafts?
Start on the free tier, log your first issue, and keep the next resident notice in one board-owned system.